Additional Requirements

1. INVOICING

All invoices MUST be mailed to the address listed below, otherwise, a delay in payment may occur.
Carter Machinery Co., Inc.
Attn: Accounts Payable
PO Box 3096
Salem, VA 24153-3096
accounting_inbox@cartermachinery.com

2. PURCHASE ORDERS

Vendor MUST acquire a purchase order number from buyer at the time of the transaction. Invoices received without a purchase order WILL NOT be processed, therefore delaying payment.

Vendor’s invoice to Carter Machinery Co., Inc. must match in all details with the purchase order unless vendor has given Carter Machinery prior notification of any discrepancy between purchase order and the shipment of product.

The vendor agrees to notify Carter Machinery 90 days in advance of tariff-related price increases. Failure to do so may result in the termination of our business partnership.

All tariff-related charges must be listed as separate line items on Purchase Orders and Quotes.

3. INSURANCE REQUIREMENTS

Carter Machinery MUST have a current certificate of insurance with Carter Machinery listed as the Certificate Holder on file in the procurement Dept prior to the person or company providing services to Carter Machinery.

Comprehensive General Liability

$1,000,000 per occurrence and $2,000,000 aggregate limit for bodily injury and property damage with Carter Machinery Company, Inc. endorsed to the policy as an additional insured.

Automobile Liability

$1,000,000 combined single limit for bodily injury and property damage with Carter Machinery Company, Inc. endorsed to the policy as an additional insured. Coverage must include any auto including owned, hired, borrowed or non-owned vehicles.

Workers’ Compensation and Employers’ Liability

Statutory coverage for all states. Minimum limits of liability for Employers’ Liability are as follows:

• $100,000 Each Accident
• $500,000 Disease – Policy Limit
• $100,000 Disease – Each Employee

GL and Auto Policies must include waiver of subrogation in favor of Carter Machinery and its affiliated companies, or any employee or agent of Carter Machinery.

Cargo Insurance (ONLY REQUIRED BY CONTRACT HAULERS)

Contract Haulers must carry cargo insurance with adequate limits to ensure value of the equipment transported –all risk coverage with a minimum limit of $1,000,000 per conveyance. Note: Any damage to our equipment or property while in the haulers’ care, custody, and control will be the responsibility of the hauler and should be covered by the hauler’s insurance company.

Insurance Agents may fax or mail a copy of the certificate to:

Standard Vendors
Carter Machinery Co., Inc.
Attn: Procurement Department
PO Box 3096
Salem, VA 24153-3096
Fax: 540.387.9745

Standard Vendors

Carter Machinery Co., Inc.

Attn: Procurement Department

PO Box 3096

Salem, VA 24153-3096

Fax: 540.387.9745

4. SAFETY & ENVIRONMENTAL

Any vendor service requiring the removal of waste products from any Carter Machinery facility, must complete our “NON-HAZARDOUS SOLID WASTE DISPOSAL & RECYCLING AGREEMENT”

Vendor must abide by all Carter Machinery Co., Inc. safety rules listed on “CONTRACTOR SAFETY AGREEMENT”

We appreciate your cooperation in our effort to fully comply with these Federal requirements.

Now that you understand the requirements and expectations of being a supplier of Carter Machinery, please complete our vendor application by clicking the button below and attaching any additional documents on their corresponding page. Please note—applications are screened before being entered into our ERP system. Your application will not be accepted if it does not meet all our requirements.

To become a potential Carter Machinery supplier, please complete the online registration.